Township Board Minutes

MINUTES OF THE CASCADE CHARTER TOWNSHIP
REGULAR BOARD MEETING
Wednesday, July 23, 2008
7:00 p.m.

Article 1. Supervisor Julien called the meeting to order at 7:00 p.m.
Present: Supervisor Julien, Trustees Beahan, Koessel, Fox, Goldberg, Interim Treasurer Dood and Clerk Goodyke.
Absent: None
Also Present: Manager Cousins, Deputy Assessor McCarty and those listed on Supplement #1.

Article 2. Supervisor Julien led the Pledge of Allegiance to the Flag.

Article 3. Motion was made by Trustee Koessel and supported by Trustee Beahan to approve the Agenda as presented. Motion carried unanimously.

Article 4. Approval of Consent Agenda
a. Receive and File Various Meeting Minutes
1. Township Board Minutes of 07/09/2008.
2. Planning Commission Minutes of 06/02/08.
3. Zoning Board of Appeals Minutes of 04/08/08.
b. Receive and File Communications
1. Letters received re: - Fase Property
" Mark and Jennifer Ellis
" Anna Veltman
" Joyce Wright
" Linda Ernst
" Dr. Gregory Lawton
" Gary Jacobs
" Rosebud Badour-Jacobs
" Tom and Dawn McDonald
" Francisco and Valerie Mas
" Linda Parker
" Tom Rooks
2. Letter received from Comcast re: - Channel Lineup.
3. Letter received from Kent County Road Commission re: - Natural Beauty Road Designation - Burton St.
4. Letter received re: Fourth of July Celebration
" Raymond and Jeannette Gaylord
" Whitneyville Fellowship Church
5. Letter received from Relay for Life re: Thank you.
c. Receive and File Various Reports
1. Treasurer's Department Report - re:
" May 2008 Bank Balances
" Tax Year 2008 Disbursement Schedule
" Summer 2008 Tax Roll
2. Fire Department Month End Report June 2008.
3. Building Department Month End Report June 2008.
4. Kent County Sheriff Department East Precinct Quarterly Report April - June 30, 2008.
d. Education Request
1. Mildred Pinder and Bill Cousins re: Michigan Government Finance Officers Association Training Course - September in Ypsilanti, MI.

Motion was made by Trustee Fox and supported by Trustee Goldberg to approve the Consent Agenda. Motion carried unanimously.

Article 5. Financial Actions
a. Consider Approval of June 2008 General/Special Funds.
Motion was made by Trustee Koessel and supported by Trustee Beahan to approve the June 2008 General/Special Funds. Motion carried unanimously.
b. Consider Approval of June 2008 Public Utilities Funds.
Motion was made by Trustee Goldberg and supported by Trustee Koessel to approve the June 2008 Public Utilities Funds. Motion carried unanimously.

Article 6. Public Actions
a. Public Hearing - Approval of IFT Exemption Certificate for L-3 Communications.
Motion was made by Trustee Koessel and supported by Trustee Beahan to open the Public Hearing. Motion carried unanimously.
Deputy Assessor McCarty reviewed the application. Representatives from L-3 were available for comment.
Motion was made by Trustee Goldberg and supported by Trustee Fox to re-convene into Regular Session. Motion carried unanimously.

Article 7. Public Comments
Mr. Richard Gottlieb, 7100 Hidden Ridge, inquired if the Board had taken a position on the petition requesting Natural Beauty Road designation of a portion of Burton St.
Supervisor Julien responded that the Board had not discussed the issue.

Article 8. Unfinished Business (None)

Article 9. New Business
061-2008 Consider Approval of Resolution for an IFT Exemption Certificate for L-3 Communications.
Motion was made by Trustee Koessel and supported by Trustee Goldberg to approve the Resolution for an IFT Exemption Certificate for L-3 Communications. Motion carried unanimously by roll call vote.

062-2008 Consider Resolution Observing Prisoner of War/Missing in Action Day on September 19, 2008.
Motion was made by Trustee Goldberg and supported by Trustee Koessel to approve the Resolution Observing Prisoner of War/Missing in Action Day on September 19, 2008. Motion carried unanimously.

063-2008 Consider Approval of Contract for Cascade DDA Lights and Walk.
Manager Cousins reviewed the recommendation made by Fishbeck, Carr and Huber for the project. Mike Berrevoets from Fishbeck was present to address any concerns. The low bid received was from Ron Meyer & Associates, Inc. at $699,997.00.
Supervisor Julien inquired what the budget reflected regarding this project. Manager Cousins responded that the budget for the whole project was $1,200,000.00. Discussion followed.
Motion was made by Trustee Goldberg and supported by Trustee Koessel to accept the proposal by the low bidder Ron Meyer & Associates, Inc. at the figure that is inclusive of the higher cost light fixture on the understanding that the DDA may then elect to process a change order if they choose the lesser light fixture. Motion carried unanimously.

Article 10. Manager Comments
Manager Cousins offered the following comments:
" Pathway repairs are just about complete.
" Thornhills/Thornapple River Dr. repaving project has been slowed down a little bit…the sub-contractor removing the asphalt has had a bad week…a lot of break downs, nothing going right. The contractor pulled out that was doing the asphalt work…they are coming back next week.
" Report on clean-up day…Spring - 457 vehicles from Cascade Township. Next clean-up day scheduled on October 18th.

Article 11. Board Member Comments
Trustee Goldberg offered the following comments:
" Note: The next Board meeting will be after the Primary Election. Wanted to wish his fellow Board members who are running again…Good luck in the Election.
Trustee Fox offered the following comments:
" She had been contacted by a resident out on Alaska Ave. He had voiced concerns with emergency access to his property and why he lives on an unpaved road. What is the process of the Board contacting the Kent County Road Commission about looking at the option of paving the road.
Clerk Goodyke offered the following comments:
" Inquired about the new sewer in Burton is activated yet. Manager Cousins stated that the new sewer has been activated. Clerk Goodyke stated that he would like to think of a creative way to get the people on the dry sewer already in to hook-up.
Interim Treasurer Dood offered the following comments:
" Would like to recognize Peter Slack in the audience who is working on one of his merit badges.
" Early Monday morning the Finance Committee (old budget committee) met to start talking about some ideas in terms of managing investments going forward. The general consensus is rather that more of an approach where the former Treasurer would invest in CD's with the Municipal Fund downtown, that we would take a more comprehensive approach and look for a Fund Manager. The committee is going to be working on putting together a request for proposal and send them out to five or six Fund Managers/Banks in the area to get some input from them. The RFP should be out sometime in the next several weeks.
Trustee Beahan offered the following comments:
" Thursday, July 24th is another Concert in the Park.
" Work continues on the Grant for the Open Space, for the Fase Property and will be submitting next week. Appreciate all the letters that have come in over the past few weeks.
Supervisor Julien offered the following comments:
" Need to start working on the millage wording for the Open Space.
" Also need to "size" the millage.

Article 12. Adjournment
Motion was made by Trustee Beahan and supported by Trustee Fox to adjourn. Motion carried unanimously.

Meeting adjourned at 7:45 p.m.

Respectfully submitted,

Denise M. Biegalle
Deputy Clerk

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