Library Advisory Board Minutes

Cascade Township Library Advisory Board Meeting

Monday, January 9, 2006 at 7:00 p.m.

Attendees:
Charles Fry, Library Advisory Board Chairman
Ron Goodyke, Township Clerk
Diane Cutler, Cascade Library Branch Manager
Barbara Kalinka, Board member
Maureen Sullivan, Board Member
Holly Sturges, Board Member
Laura Weld, Cascade Library Asst. Branch Manager

Excused Attendees:
Jacque Miller, Friends Co-President
Pamela Vander Ploeg, KDL Facilities Planning
Michael Maier, KDL Board Trustee
Lynne Marie Quinlan, Board Member
Marilyn Meyer, Friends Co-President

Absent:
Brian Currier, Township Trustee

Approval of December, 2005 minutes: Chuck motioned for approval of the December, 2005 Library Advisory Board Minutes. The Board unanimously seconded. All were in favor, none opposed. Motion carried.

Review of the moving dates: Dates for construction are as follows:

January 16, 2006, the Program, Literacy and Special Services rooms and the two towers will be closed for remodeling. Children's programming will be out on the floor.

Thursday, March 2 at 12:00 p.m. the library will close for 18 days. They will be bringing in lots of volunteers and movers to move the books in preparation for remodeling.

Monday, March 6, 2006, movers will be brought in to take shelving down.

Tuesday, March 7, 2006, Dan Vos will remove the old carpet and install new carpet tiles.

March 20, 2006, the branch will re-open.

Ribbon Cutting ceremony will be on Sunday, April 23, 2006.

Branch Manager's Report: Diane reviewed the Wisner Center rules with the group. Everyone received a copy via email. She still needs to verify seating capacities for the various rooms and will need to verify the list of audio/visual equipment that will be available.

Ron thought that maybe the seating capacity was low on the Good room. Everyone agreed that square footage will have to be looked at.

Chuck suggested that the two schedules for rooms be combined showing the square footage, number of people that it will seat at tables/chairs and number for auditorium seating.

Suggestions were made and there was a general discussion by members on changes to make to the rough draft of the Wisner Center Rules. Diane will revise the rules as discussed and will give to Jay Cravens, Township Manager, to take to the Township Board.

Chuck mentioned that the medium room still needs to be named. Reverend Gaylord has been recommended as a possible name. Ron stated that Mr. Gaylord has always been very involved in the community, started the Gaylord house and was a pastor to many denominations. Ron will make the recommendation to the Steering Committee and the Township Board of Directors for their input and/or approval.

KDL's Facilities Team gave the library the new neon "Open" sign at the front of the library.

The Facilities Team is generating a "You Are Here" map placed near the entrance of each branch. Cascade hopes to have theirs in place in time for the re-opening.

Diane met with a sign vendor that is going to put together a sign package for the library. They are looking at updating current signage, adding dates to donor signs, etc. The Steering Committee will look at the conceptual package that the vendor comes up with.

The majority of the furniture bids were awarded almost equally among three vendors that quoted the project by taking the low bids from each for different items.

The library is looking for volunteers to help move books from shelves onto carts on March 2, 3, 4 and March 11th through March 17th except for Sunday, March 12th.

New samples will be arriving for carpet, as the original choice is not going to work with fabric on furniture.

Grand Opening / Ribbon Cutting: The Ribbon Cutting Ceremony will be held on Sunday, April 23, 2006. Mike Washburn will be the key speaker at the ceremony. The major donors have been invited to speak at the ceremony. Nothing has been confirmed as of yet.

Friend's Report: There will be a naming contest for the Friend's Perpetual Book Sales room in the new addition. The Early Literacy group will start a new program when the library re-opens with a Children's Book Sale.

Chuck asked if any signs have been designated for the lower level. Diane said there would be temporary signage available.

The Friend's approved a $16,000.00 budget for the branch. This will purchase a disco-pod that will clean/restore CD's/DVD's and have approved the purchase of a tablet PC for use by the librarians on the floor.

The Friend's asked for a telephone in the new addition to be used in case of emergency.

Building Finances and Tile Sales: Total tiles sold to date is 450. Tiles will continue to be sold after new addition opens. Chuck suggested we discuss where funds will go after the construction is complete, at the next meeting.

Diane noted that the library is a wireless facility for internet access.

The Library Advisory Board will need a nominating committee to nominate for the positions of Chair, Vice Chair and Secretary. No one has volunteered for the vacant positions. Nominations will be taken at the next meeting.

Diane gave the group a tour of the new addition to show the progress that has been made to date.

Next Meeting: The next Cascade Township Library Advisory Board meeting will be held on February 6th, 2006 at 7:00 p.m. somewhere in the branch; exact location to be determined.

Meeting adjourned at 8:15.

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