Library Advisory Board Minutes

Cascade Township Library Advisory Board Meeting

Monday, November 7, 2005 at 7:00 p.m.

Attendees:
Charles Fry, Library Advisory Board Chairman
Diane Cutler, Cascade Library Branch Manager
Barbara Kalinka, Board member
Lynne Marie Quinlan, Board Member
Maureen Sullivan, Board Member
Jeanine Leslie, Friends Member

Excused Attendees:
Holly Sturges, Board Member
Marilyn Meyer, Friends Co-President
Jacque Miller, Friends Co-President
Laura Weld, Cascade Library Asst. Branch Manager
Pamela Vander Ploeg, KDL Facilities Planning
Edward Dupke, Board Member
Ron Goodyke, Township Clerk

Absent:
Brian Currier, Township Trustee

Approval of September and October, 2005 minutes: Barb motioned for approval of the September and October, 2005 Library Advisory Board Minutes. The Board unanimously seconded. All were in favor, none opposed. Motion carried.

Grand Opening / Ribbon Cutting: The current plan is to have the Ribbon Cutting Ceremony on May 21, 2006. Alternate date would be May 7, 2005. Consideration has to be made on the politicians and speakers the board would like to invite. Suggestion was made to invite Vern Ehlers, Debbie Stabenow, Bill Hardiman, Carl Levin and Governor Jennifer Granholm to speak. It was also mentioned that we should invite the major donors to speak if they would like to. Lynne suggested that we have a board on display listing the major donors. She also suggested having bookmarks made. Mention was made to have a commemorative program printed up for the ceremony listing speakers and musicians. It was suggested that we have some music playing inside of the library during the ceremony and walk-thru.

Ideas for including children in the ceremony included having an essay writing contest, picture drawing, photography contest, or anything that is related to expressing what the library means to them. Prizes will be awarded and can come from area businesses. A committee should be formed to work on this part of the ceremony and can include teachers and librarians.

Chuck suggested that we include several children to participate in the ribbon cutting itself. Possibly supply them with scissors with the library name on it that the children can keep.

It was discussed that there should be several library staff posted around the library as tour guides or possibly using teenagers. Also, it was suggested having a member from the township in the area of the new addition that will be used by the township for meetings. Butch Visser may be interested in explaining the mechanics and special features of the building. The Friends group could be stationed in the Friends area to show the community what they do for the library.

Time for the ceremony is set for 1:00 p.m. The board will invite Ron Goodyke to MC the ceremony. We should recognize other dignitaries and politicians in attendance, that are not speaking. There should be someone seating guests. Estimated attendance was 400.

Branch Report: Diane reported that she went to the Michigan Library Association Conference and met Christopher Paul Curtis. He received the 2005 Author of the Year Award. He is willing to come to the library for the Grand Opening in 2006. Barbara Rosenblat, a narrator of books, would love to come back for the Grand Opening. The manager of Schuler's agreed to come to sell books. The Grand Opening will be a series of weekends with featured guests.

Diane mentioned that Tammy Schneider had her baby boy on October 28th. They named him Cristian. All are doing well.

Laura attended a marketing workshop in Wyoming. David Genesy, Director - Redwood City Library in California, was brought in to talk about how libraries can better market themselves. They received some very good information on how to make changes in their collecting and how to arrange things when they open.

Diane was trained last week on the new Events Calendar for the library. The calendar is through KDL via www.kdl.org. One of the benefits is that patrons can register themselves for programs, and staff can print out an attendance sheet . This new software will make program registration, such as for the Friends Luncheon, much easier. The company also has software that will make it possible to reserve rooms via the website.

Materials budget has to be spent by November 15th and other budgets to be expended by the end of November.

70 people were in attendance at the Early Literacy Program last Sunday.

Chuck reported that the Friends presented the Cascade Library with a check for $100,000.00 for the new library addition.

Chuck noted that the township will be paying $20,000.00 from the general fund for the additional bathroom on the lower level of the addition. They are working on purchasing a new 150kw generator for the addition as well, from the same fund.

Tile Sales: There have been approximately 100 tile sales, six of those being book stacks. There will be another display ad in the December newsletter with the suggestion to purchase tiles as Christmas gifts or end of the year tax deduction. The total sales of book tiles - $8,725.00. The total of all pledges, tile sales, donations, etc. is $611,048.00.

Friends Report: Barb reported that book sales were meager at the last sale. 75 boxes were sent to Sand Lake. The Friends would like to set up a tent area in the library for a children's book sale in mid-February. Looking for Diane's input on that. The next Friends meeting will be held in January.

Diane will present the Library Room Use Policy update at the December meeting.

Next Meeting: The next Cascade Township Library Advisory Board meeting will be held on December 5, 2005 at 7:00 p.m. in the Library's Program Room.

Meeting adjourned at 8:30.

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