Library Advisory Board Minutes

Cascade Township Library Advisory Board Meeting

Cascade Township Library Advisory Board Meeting
Monday, October 3, 2005 at 7:00 p.m.

Attendees:
Charles Fry, Library Advisory Board Chairman
Diane Cutler, Cascade Library Branch Manager
Laura Weld, Cascade Library Asst. Branch Manager
Barbara Kalinka, Board member
Jacque Miller, Friends President
Holly Sturges, Board Member
Lynne Marie Quinlan, Board Member
Maureen Sullivan, Board Member
Marilyn Meyer, Friends Co-president

Excused Attendees:
Pamela Vander Ploeg, KDL Facilities Planning
Edward Dupke, Library Advisory Board Co-Chairman
Ron Goodyke, Township Clerk
Mike Maier, KDL Board Trustee
Mary Carpenter, Township Treasurer
Absent:
Brian Currier, Township Trustee

Approval of June 6, 2005 minutes: Barb motioned for approval of the June 6, 2005 Library Advisory Board Minutes. The Board unanimously seconded. All were in favor, none opposed. Motion carried.

Building and Finance Update: Everyone in attendance received a copy of the latest Cascade Township Library Addition - Revised Estimate of Cost spreadsheet, dated October 1, 2005. Holly noted that the actual bid came in $100,000+ less than architect's estimate. Not all soil/drainage contingency dollars were needed due to good sand found after construction began. Only a few thousand of the $212,000 estimated has been used so far. Furnishing contingencies in the amount of $17,900 are still available to date.

Each attendee received a copy of Proposed Income figures as interpreted from Ron Goodyke's notes.

The Library Advisory Board will recommend that the contingencies be put into a fund for future programming for the library.

Diane noted that the Library Fund has been transferred over to the Library Construction Fund. There is still the Citizens for the Cascade Library Fund (fundraising fund) and the Skutt & Good Funds. The board did approve the transfer of the Skutt and Good Estates into the construction fund, if it is needed.

Funds will have to be determined for opening costs and first year expenses. Currently estimated at $30,000 by the Finance Committee.

The Friends of the library will have approximately 50% more space for use in the new addition.

Branch Report: Diane and Laura attended the Cascade Wal-Mart staff meeting on Friday, September 30. The Cascade Township Library received a Literacy Grant for $1,250.00, to be used for equipment and learning stations in the new Early Literacy room. The library was also a recipient of a $1,000 gift to be used at our discretion. Diane suggested furniture for elementary age children.

The RFID tagging project is going well. They are almost done. New self-check equipment will be arriving in 2006.

The Cascade Township Library has been featured in the last two issues of the Forest Hills Advance newspaper.

Cascade Township Library circulated more books than any other KDL library in June and July. In August, they were not far behind Wyoming.

Diane will be joining the Cascade Community Foundation group as a member. The library has been selected as the rain location for summer Thursday evening concerts. As a member, Diane may be able to better coordinate their plans with the library (as the library holds programs on Thursday evenings)

Bob Woodrick, owner of D & W, has donated a life size bronze statue of a boy to the library for the gardens. He is holding a newspaper that says "Truth".

Chuck asked that Diane thank her staff and that the board continues to appreciate them.

Friends Report: Jacque began by saying that the first annual Appreciation Day on Sunday, October 2, 2005 went very well. Gift baskets and gift certificates were given out by raffle. Everyone thought the perpetual money program, to buy used books, was very fun. 199 surveys were received back from the community. This will help the Friends to determine what is important to the members of the community and what they would like to see offered as programs.

The luncheon will be held on October 27, 2005 with a discussion of the Edmund Fitzgerald.

Diane mentioned that they are looking at offering more programs on Sundays as more families attend on that day.

Naming Opportunities Report: This will be discussed at the next Fundraing meeting (Oct 18). This would be for the naming on the outside on the marquee and other naming opportunities. The board stated that they would suggest naming the addition "Wisner Center"

Library Use Policy: Diane stated that the library received a request last week from Caledonia Community Schools to use the program room for a meeting. Diane is considering offering all taxing authorities meeting space at ½ price. Lynne, Holly and Jacque will work with Diane on the Program Room Use Policy.

Grand Opening / Ribbon Cutting: The library addition is estimated to be complete in May. Lynne Marie said that Jean VanderLaan and Janine Leslie have volunteered to work on the Ribbon Cutting Ceremony. There is also a need for another committee to handle programming for the Fall Grand Opening celebration. Diane will be contacting the township to have a request put into the next newsletter asking for volunteers that would be interested in working on the Fall Grand Opening committee. Lynne will look into putting together individuals that will be willing to join a current committee. Chuck invited all volunteers to attend next month's meeting.

Next Meeting:
The next Cascade Township Library Advisory Board meeting will be held on November 7, 2005 at 7:00 p.m. in the Library's Program Room.

Meeting adjourned at 8:21.

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