Cascade Community Foundation Minutes

Cascade Community Foundation

June 6, 2003

Cascade Township Conference Room

7:30 a.m.

Members present: Julien, Lewis, Parrish, Robinson, and Roeder.
Absent: Carpenter and Vredevoogd

Chairman Robinson called the meeting to order at 7:30 a.m.
Chairman Robinson wanted to share a couple of thoughts before the discussion turned to planning for the Fourth of July. First he wanted everyone to know that he agreed that time and energy should be directed toward fund raising. He also stated that he was one of the group that wasn't aware of the research done by the Township Board members previous to forming the Community Foundation. As trustees of the Community Foundation this Board has the responsibility for the funds. He questioned why this Board should not have a voice or representative to the Grand Rapids Community Foundation.

Sandi Parrish commented that she has recently met with Molly and Lon, GRCF, regarding a fee schedule. She related the CCF as well as some other smaller community foundations created a whole new situation for the GRCF. New policies will be made to establish fee structures. She will continue monitoring the process and report back.

Susan Roeder expressed her feeling that CCF is very fortunate to have Sandi as a member.

Michael Julien commented he feels the connection to GRCF could not be better. GRCF uses professional money managers who are selected by an outside consulting firm. The investments in GRCF are absolutely the safest and most well managed possible. In the past 8 years with Meijer he has learned a great deal about foundations and is extremely confident with GRCF.

Sandi Parrish related the biggest beginning concern for CCF was identity. The sub-committee of Mike, Mary and herself, thoroughly investigated GRCF and found it to be the best affiliate. Management and investment practices were extensively reviewed. The roll of GRCF trustees is to build the endowment and they have proven themselves capable.

Michael Julien stated any director and officers liability insurance would protect from actions involving our activities and events. As part of Festival Committee, he knows the annual fee for $500,000 worth of liability insurance is $700. and for $1 million it is $930. He will call an insurance agent to check on fees for CCF possible one day coverage.

Jack Lewis commented the tent rental fee for a 10' x 10' tent and an 8' table is $100. but Mary has offered the possibility of sharing a tent with the Historical Society on the Fourth of July. The Historical Society will be having their afghan sale and have a 16' x 16' tent for $150.

It was agreed that the Community Foundation will share the Historical Society tent and pay half of the rental fee.

The following work schedule was set for the Fourth of July.
1st shift 9:00 - 11:30 Mike Julien
2nd shift 11:30 - 1:30 Susan Roeder
3rd shift 1:30 - 3:00 Pat Vredevoogd

Hand-outs will be a newsletter with copy of the CCF letter and envelope and rocks.
Jeanie will check with Pat to see if banner is ordered and find out if the Historical Society tent will have room for a second banner.

Sandi Parrish would like to talk more at the next meeting about the CCF case statement. The community has two groups of donor types which have different perceptions on giving. She will get started writing an introduction to explain the CCF, a statement of need, why invest, determine disbursement policies, create gift levels and create an urgency for giving. Members should come up with a list of people they would feel comfortable writing a personal note to ask them to join and contribute at a founders level.

Chairman Robison suggested the next few meetings should be extended to an hour and a half.

Reminder: next meeting is scheduled for June 26, 7:30 - 9:00 a.m.

The meeting adjourned at 8:35 a.m.

Respectfully submitted,

Jeanie Neve
Deputy Clerk

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